Find California Public Records
Is California a Public Records State?
Yes. California is a state that upholds the transparency of government-generated records under the California Public Records Act (CPRA). This act broadly defines public records as any non-confidential information created, owned, stored, or used by any local or state agency in the course of public business.
The CPRA ensures that "every person has a right" to access public records in California, regardless of their state of residence (Cal. Govt. Code § 6253). Individuals can inspect, copy, or request non-confidential information maintained by state and local government agencies (Cal. Govt. Code § 6250). However, access to certain records may be restricted by California law or court order, such as Section 290.46 of the state's penal code, which limits access to certain registered sex offender information.
What is Public Information in California?
California public records encompass a wide range of documents and data, including:
- Public court records
- Public criminal records
- Public arrest records
- Public bankruptcy records
- Public birth records
- Public death records
- Public inmate records
- Public sex offender information
- Public property records, including deeds, mortgages, and real estate transactions
- Public divorce records
These records can exist in various formats, such as typed documents, photographs, photocopies, handwritten notes, electronic files, and digital recordings. The California Public Records Act ensures access to nearly all public records, allowing residents to perform data searches or request copies through public records act requests. Notably, personal property of record custodians, such as private emails, are not considered public records. Preliminary computations, notes, and drafts are also typically excluded.
How Do I Look Up Public Records in California?
To comply with the CPRA, record custodians and agencies must provide prompt access to public record information upon receiving a request. The process generally involves the following steps:
1. Identify the Information Needed
Determine the specific type of record required, whether it is a single document or multiple pages. Consider the time period covered by the search. California statutes require that requests "reasonably describe an identifiable record or records" (Cal. Gov't Code § 6253(b)). Requests that are overly broad or vague may be denied. Providing specific details, such as a case number or names of involved parties, can facilitate the search.
2. Contact the Appropriate Agency
Different agencies manage different types of records. For instance, county sheriff's departments handle inmate records, superior courts manage divorce records, and county clerks or the California Department of Public Health handle vital records. Identifying and contacting the correct agency or department is crucial.
3. Submit a Written Request
Although not always required, submitting a written request is often recommended. Many agencies provide a public request form to streamline the process. A written request helps create a clear record and reduces misunderstandings. Include a description of the record, the type of record, the requester's full name and contact details, a date range, and any other pertinent information.
4. Review and Submit the Request
After verifying the information, submit the request via email, fax, online forms, or in person. Some agencies may charge a fee for photocopying or data extraction.
Utilizing Third-Party Resources for California Public Records Obtaining
Third-party resources can also facilitate access to California public records. These services often compile data from various agencies, providing a centralized location for record searches. While some third-party services may charge a fee, they can save time and effort by streamlining the search process. Always ensure that these services comply with the CPRA and other relevant laws.
How To Look Up Public Records in California for Free?
Finding free public records in California depends on the type of record and the managing agency. Options for obtaining free records include:
- Physical Inspection: Many agencies, such as police departments and county clerk offices, offer public access terminals for record inspection during business hours.
- Electronic Copies: Requesting electronic copies can often be free, eliminating the cost of physical copies.
- Online Searches: Some agencies offer free online search tools. For example, counties may provide inmate locator tools, and the public sex offender website offers free access to information on medium- and high-risk sex offenders.
These methods allow residents to access public records without incurring substantial costs.
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